Calculations

Calculate margins and prices at a glance.

With Calculations in OutSmart you easily make a cost price calculation for your quotations. By entering materials and hours, the system automatically calculates the sales prices based on your purchase prices and set margins. So you know in advance whether you achieve the desired profit without manual calculation in Excel.

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OutSmart Calculation is pricing and margin software for field service companies that lets technicians and office staff calculate job costs, labour hours, and material prices directly from a work order or quote. Price lists, labour rates, and margin targets are centrally managed — so every quote uses the right figures, every time.

Manual calculation vs. OutSmart Calculation

Step Without OutSmart With OutSmart
Labour costs Manually multiplied from hourly rate and estimated time Automatically calculated from rate card and registered hours
Material prices Looked up per item in a spreadsheet or catalogue Linked directly to the product database with live prices
Margin control Calculated after the fact — often too late Real-time margin visibility per job and per quote line
Rate management Rates stored in different spreadsheets per person Central rate card — one update applies to all quotes immediately
Quote accuracy Errors common due to manual entry and stale data Consistent, correct figures pulled automatically from master data
Approval workflow Email back-and-forth or verbal confirmation Digital approval with audit trail — who approved what and when
 

Always the perfect quote

Calculations can be saved as templates and reused for similar quotations. This makes your processes faster and more consistent. Thanks to the integration with your quotations you streamline your work: from calculation to offering in one smooth process.

Do you have an active 2BA connection? Then purchase prices are automatically synchronised with your suppliers. This keeps your calculations always up to date and ensures you work with the most current price information. This prevents surprises afterwards and ensures reliable margins.

Calculatie visual
 

Practical example

An electrical engineering company makes a quotation for the installation of a new distribution board. By entering materials and hours the planner immediately sees the cost price and margin. With one click this is converted into a neat quotation, without the risk of forgetting a margin.

Benefits
  • Immediate insight – automatically calculate margin and sales price
  • Consistency – work with reusable calculations and templates
  • Quickly create quotations – link calculation directly to your quotation
  • Always up to date – with automatic price updates via 2BA connection
Calculatie visual 2
3232784

Work orders per year

5172

Customers trust OutSmart

14
+

Years of experience

We constantly had to create work orders manually with pen and paper. By providing a clear digital system with many options, along with an excellent helpdesk that assists with everything, even the smallest questions, Outsmart has helped us.

Thomas Loos, Display4all

We used to lose work orders now and then, which made tracking time a challenge. With the easy digital entry of work orders, it's much simpler for the technician to manage the administration. Having 100% accurate work orders has definitely cut our administrative time in half.

Pascal Hanenbergh, Hanenberg Techniek

 

Frequently asked questions about OutSmart Calculation

Field service calculation software helps companies calculate accurate job prices from labour rates, material costs, and overheads — directly from a work order or quote. OutSmart Calculation centralises your rate cards so every technician and office user works from the same figures, eliminating manual errors and margin leakage.

Yes. OutSmart supports multiple rate cards — standard rates, overtime, weekend tariffs, specialist surcharges, and customer-specific pricing. Rates apply automatically based on technician role, job type, and time of day — no manual calculation needed.

Real-time margin visibility is shown at the quote and line-item level before you send anything to a client. You can set minimum margin thresholds that flag or block quotes that fall below target, so nothing goes out at a loss without a deliberate approval.

Yes. Technicians can register materials, hours, and travel costs in the OutSmart mobile app while on-site. These figures feed directly into the calculation module, so office staff have accurate data for follow-up invoices or quotes without waiting for paper forms.

Yes. OutSmart integrates with Exact Online, AFAS, SnelStart, and Moneybird. Calculated costs, prices, and invoice data sync automatically to your accounting package — no CSV files, no manual reconciliation.

Yes. Fixed-price services, maintenance packages, and recurring call-out fees can be saved as standard price templates. Applying them to a new quote or work order takes one click — no rebuilding from scratch each time.

Yes. OutSmart supports multiple VAT rates and currency configurations, which is useful for companies serving both domestic and international clients or operating across multiple countries.

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