Free quote calculator: know your margin before you send

Know in 2 minutes whether a quote is profitable — before you send it to the customer.

The same calculation logic as in OutSmart — now as a free Excel template. Enter materials and hours, and the sale price and margin are calculated automatically.

With ready-made example calculations for HVAC, construction and security. Download it now and know upfront whether a job will pay off.

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5_stars    The same calculation logic used daily by 5,172 OutSmart customers

 

Enter your materials, hours and target margin — the template calculates sale price, VAT and margin automatically. It’s the same logic as OutSmart’s Calculations module, free as an Excel file.

Want this automatically, for every quote, with up-to-date purchase prices via the 2BA integration? Create a free trial account with OutSmart.

Download your free cost calculator now and know upfront whether a quote is profitable. Fill in your details below to receive the download link straight away. 

 

Blog Calculatie & offertes
3232784

Work orders per year

5172

Companies that trust OutSmart

14
+

Years of experience

OutSmart is user-friendly, complete and just easy to use. For us it’s the tool I’d recommend to any organization.

Kimberley, Oostendorp Nederland

OutSmart is very professional and indispensable in our business processes. All our processes now run much more efficiently.

Twan van Horssen, Mobility Installations

 

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Frequently asked questions

Frequently asked questions about the cost calculator

Does the calculator work in Excel and Google Sheets? +

Yes. The template is a standard .xlsx spreadsheet and works without changes in Excel, Google Sheets and most other spreadsheet programs. Formula cells are protected so you can't accidentally overwrite them; input cells are marked in yellow.

Does the cost calculator cost anything? +

No, the template is completely free to download. You just need to fill in your name, business email address, company name and industry.

Do I need to provide a credit card for OutSmart's free trial? +

No. You can try OutSmart free for 14 days, no credit card required. Downloading the calculator doesn't commit you to anything.

Which cost categories are included in the calculator? +

Materials, labour (based on your hourly rate) and other costs such as call-out fees and tool use. For construction projects there's also a section for subcontractors. Each line automatically calculates the sale price based on your purchase price and target margin, including VAT.

Can I adapt the template to my own business? +

Yes. On the 'Settings' tab you set your own default margin, VAT rates, hourly rate and call-out costs - these are automatically used across every other tab. There's also an empty, reusable 'Your own calculation' tab for future quotes.

What's the difference between this Excel template and the Calculations module in OutSmart? +

The Excel template uses the same calculation logic, but you enter purchase prices and margins yourself each time. The Calculations module in OutSmart does this automatically for every quote, with up-to-date purchase prices via the 2BA integration, and turns the result directly into a quote, work order and invoice.