Send secure, error-free e-invoices straight from your work orders

Send invoices directly over the European Peppol network, no PDF attachments, no bounced emails, no manual errors. Delivered straight into your customer's accounting system.

With the Peppol integration in OutSmart, you send your invoices directly through the European Peppol network. No more PDF attachments, no risk of errors or spam filters: your invoices are delivered automatically and securely to your customer’s accounting system.

You stay compliant with the latest e-invoicing standards and save valuable time at every step of the process.

Over 20,000 happy daily users

From PDF to e-invoice in one smooth step

Thanks to the seamless integration with OutSmart, there’s nothing extra you need to do. As soon as a work order is completed and the invoice is created, it’s sent automatically via Peppol, in the correct format and with all required data. This ensures your invoices are always delivered, processed, and fully compliant with the standards used by governments and large organizations.

The Peppol integration not only increases reliability but also enhances your company’s professionalism. Customers experience a faster, more transparent process, while you gain the assurance that everything runs digitally, securely, and traceably. It’s the ideal solution for businesses working with public institutions, corporate clients, or international partners.

With OutSmart, invoicing becomes a natural part of your workflow — from work order to payment, with no manual steps in between. The result: fewer errors, faster payments, and a smoother workday.

Benefits of the OutSmart Peppol integration

Automatic delivery via Peppol – no more email attachments
Secure and error-free – compliant with European e-invoicing standards
Fully integrated – linked directly to OutSmart invoicing
Faster payments – invoices are processed instantly by recipients
Professional and future-proof – ready for mandatory e-invoicing

Costs of the OutSmart & Peppol Integration

The OutSmart & Peppol integration enables you to securely and efficiently send and receive e-invoices within the international Peppol network. All of this is available for a low and transparent monthly fee.

Clear Pricing Structure

The costs for using the Peppol integration are straightforward:

Peppol licence: €10 per month per 50 invoices
Additional invoices: €10 for every additional 50 invoices

By using Peppol, you save time, reduce errors, and improve the reliability of your invoicing process. The costs remain transparent and scalable, making the integration suitable for both small and larger businesses.

How to Activate the Integration

Activating the Peppol integration is easy and can be done in just a few steps:

Click on ‘Licence Manager’ in the left menu under ‘Settings’.
Click the blue ‘Order’ button in the top-right corner.
Select the Peppol integration under the ‘Power-ups’ section.
Activate the integration. Please note: the Peppol integration only works if both parties use or have purchased Peppol.

3232784

Work orders per year

5172

Customers trust OutSmart

Years of experience

We constantly had to create work orders manually with pen and paper. By providing a clear digital system with many options, along with an excellent helpdesk that assists with everything, even the smallest questions, OutSmart has helped us.

Thomas Loos, Display4all

We used to lose work orders now and then, which made tracking time a challenge. With the easy digital entry of work orders, it's much simpler for the technician to manage the administration. Having 100% accurate work orders has definitely cut our administrative time in half.

Pascal Hanenbergh, Hanenberg Techniek

Sending invoices: with and without the OutSmart Peppol integration

How an invoice reaches the customer, before and after activating Peppol.

Step	Without Peppol	With the OutSmart Peppol integration
Sending an invoice	PDF attached to an email, which can bounce or get lost	Invoice delivered automatically and securely via the Peppol network
Formatting for the recipient's system	Recipient reformats or manually re-enters the invoice	Invoice arrives in the correct structured format automatically
Proving compliance	Manual checks against e-invoicing rules	Delivery through Peppol is compliant with current e-invoicing standards by design
Getting paid	Processing delayed while the PDF is entered manually	Recipient's system processes the invoice immediately, speeding up payment

Frequently asked questions about the Peppol integration

It sends invoices created from completed work orders automatically through the European Peppol network, in the correct structured format, instead of as a PDF email attachment. This keeps delivery secure, traceable and compliant with current e-invoicing standards.

The Peppol licence costs €10 per month for up to 50 invoices. Every additional batch of 50 invoices costs another €10 per month at the same rate, so the total cost scales directly with how many invoices are sent through Peppol.

Open Settings in OutSmart, go to the Licence Manager, click Order and select Peppol under Power-ups. Both OutSmart and the invoice recipient need Peppol enabled before invoices can be exchanged, so confirm this with the receiving party before activating.

Yes. Both the sender and the receiving party need to use or have purchased Peppol for the invoice to be delivered through the network. If the recipient isn't on Peppol, the invoice needs to be sent by another method instead.

Yes. Peppol delivers invoices directly between accounting systems in a structured, standardised format, avoiding email attachments that can bounce, be intercepted, or get lost before the customer ever sees them, which also reduces the risk of a fraudulent invoice being substituted along the way.

It can. Because the invoice arrives in a structured format that the recipient's system processes immediately, there is no delay caused by manually opening, reformatting or re-entering a PDF invoice before it reaches the right person for approval.

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