Make invoicing simple again
Invoicing isn't the most exciting part of your work, but the result—happy, paying customers—makes it all worthwhile. Still, it's a task that often consumes time and energy. Why not make it easier for yourself and your team?
Imagine sending out your invoice with just a few clicks—no hassle, no errors. With our software, you streamline the entire process from quote to invoice, so you can focus on what really matters: your work and your customers.
Want to experience the difference? Try our software for free and discover how simple invoicing can be.
Discover OutSmart's digital invoicing
We have put all advantages for you in an overview to see what our digital invoicing can do for you:
Automate your invoicing based on digitally completed job sheets, preventing errors and ensuring invoices are ready to be sent – fast, simple, and paperless.
With OutSmart, invoicing is nearly done for you: simply approve an automatically prepared invoice based on job sheets from your field service team. Fast, easy, and efficient!
Invoices are automatically generated using data from completed job sheets, ensuring services and costs are transferred correctly.
Invoices are automatically generated using data from completed job sheets, ensuring services and costs are transferred accurately.
Set the number of days before a payment reminder is sent, and let OutSmart handle the rest. Manage your cash flow effortlessly, and ensure customers are reminded on time.
Customize your documents with your own logo, branding, colors, and fonts. Create a professional look and strengthen your brand recognition in all customer communications.
Creating online invoices: Invoicing made easy
Does this sound familiar? At the end of the workweek, you find yourself sighing behind your computer, sorting through all those separate job sheets and trying to create logical invoices from them? You're definitely not alone. Many entrepreneurs love their work but struggle with the administrative tasks that come with it.
Fortunately, this doesn't have to be the case. With a system that automates these tasks, you can focus on what you do best.
OutSmart provides exactly that solution. Our clients choose us to get rid of:
- The hassle of paper job sheets
- Overdue time tracking
- Chaotic project scheduling
- And, of course, messy, confusing invoices
OutSmart: from job to digital invoice
In practice, invoicing with OutSmart looks like this:
From order to job
You receive an order and create it in OutSmart. The order then appears in the "work to be scheduled" table, ready to be planned on your digital dashboard when you set up your staff schedule.
From order to work order
Each order is linked to a digital job sheet. The advantage of a digital job sheet is that it’s virtually impossible to lose, no matter how hard you try. Your field service worker can easily view the digital job sheet via the job sheet app on their phone or tablet, ensuring they always have access to the necessary information during the job.
From work order to task
When a field service worker is assigned a task, it instantly appears in their schedule within the app, in real-time. The worker has access to all the necessary information, eliminating the need for follow-up calls for details.
From task to completed order
The field service worker completes the task and digitally records the work and materials used in the app. Photos of the work are added, and the completed job sheet is sent back to the office digitally.
From completed order to invoice
Once the completed work order arrives at the office, the admin can approve it with a single click. Based on the approved work order, the invoice can then be generated.
How easy our online invoicing software is
Creating invoices is so simple with OutSmart, we don’t need to say much about it. An invoice is essentially just a work order with a different format and some euro signs: you register your work and add prices. That’s exactly why invoicing with OutSmart is so easy. OutSmart started as a work order app, specifically developed to record completed tasks in an organized way.
With OutSmart, you can turn your approved work order into an invoice with one click. After that, all you need to do is send the invoice to the customer with a single press of a button. In short, OutSmart’s online invoicing software is more about verifying work orders than actually creating an invoice.
Want to know why invoicing software helps you in your day to day work?
When it comes to who OutSmart is suitable for, we can be brief: OutSmart is perfect for any business with a field service team. If you want to standardize your work processes and work more efficiently, OutSmart is the partner to make it happen. Whether you're a freelancer looking for invoicing software, a multinational, in need of construction software, or a cleaning company looking for an all-in-one solution, OutSmart is here for you.
Curious about our digital invoicing?
We can talk about our digital invoicing and what else OutSmart can do all day, but those who can tell you even better are our customers:
Perfect program for our business. Quotes can be created and executed quickly and easily. Work orders on the mobile app are clear and very easy to edit, with all information and photos in one place. A great tool for technicians on the road. From the work order, we can directly generate an invoice.
We lacked visibility in the planning and job sheets that were taking too long to process. With OutSmart, we still don't have complete oversight of the planning, but the processing of job sheets is much faster. We're now 30% more efficient.
Previously, creating a work order or invoice took us a lot of time and effort. Since we started using OutSmart, we work much more efficiently.
However, the best way to be convinced of OutSmart is still by trying it out yourself. We've come up with something: you can try our digital work orders and all the other benefits that OutSmart offers for free for a month.
We'd love to hear what you think of your experience. What are you excited about, what could be better? With your help, we improve our software every day!
Try OutSmart for free – See if we match your needs
Curious about OutSmart and ready to experience the benefits for yourself? Create a free trial account today or request an online demo. During the demo, you’ll get a guided tour of the platform and discover all its features in action.
