Ship idle at the dock — and you have no idea what was done to that engine last time, or who's even available?

OutSmart for Maritime Service & Maintenance Companies
From ship machinery to invoice — digitally.

From an emergency breakdown on board to a periodic vessel inspection — technicians know where they're headed, asset history per vessel is always at hand, and invoices go out the moment the job is done.

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Sound familiar?

Sound familiar? Here's what colleagues in the maritime sector say — before OutSmart

"Keep track of everything done on board, per ship? That used to live in a notebook. Until that notebook went missing."

Owner, ship maintenance company (14 staff)

"Our technicians sometimes work at locations with no signal. Work orders only got typed up once they were back at the office — always incomplete."

Owner, maritime installation company (10 staff)

"We regularly missed a periodic vessel inspection because it was sitting in a spreadsheet nobody looked at anymore."

Operations manager, maritime service & maintenance
Recognize this?

6 challenges slowing down maritime service & maintenance companies

⚓

Breakdown on board — no asset history at hand

The technician is standing on the quay. He has no idea what was done to that engine last time. Calling the office back — while the ship waits.

📄

Work orders missing after the job

Working on a ship or offshore location without proper signal. Work orders get typed up afterwards — incomplete, wrong hours, forgotten materials.

🔧

Tracking what's on board, per ship — nearly impossible

Every ship has its own installations, engines and systems. Keeping that in Word or Excel: always outdated, rarely complete.

📋

Inspections and certificates you nearly miss

Periodic vessel inspections and certifications sit in a spreadsheet. Until a reminder comes too late — or the customer starts calling instead.

⏱️

Invoice goes out long after the job

Work order's done, ship has already sailed off. But the invoice follows weeks later. Meanwhile your cash flow falls behind.

🧰

Material usage per ship? Back-calculate it.

Parts, lubricants, cables — what was used on which vessel? You work that out afterwards from the order history.

Comparison

OutSmart vs. alternatives for maritime service & maintenance companies

Feature OutSmart Paper / Excel / WhatsApp Generic service management software
Asset management per ship / vessel✓ Full asset history per vessel✗ Scattered across Word/Excel/notebook~ Limited, not maritime-specific
Digital work order with photos✓ Mobile, works offline on board✗ Paper, typed up later~ Basic version
App works offline (port, offshore)✓ No signal needed✗ No app✗ Requires internet
Periodic inspections & certificates✓ Automatic work orders on schedule✗ Manual reminders~ Sometimes, at extra cost
Material registration per vessel✓ In the app, links to invoice✗ Manual calculation~ Limited
Accounting integration (Exact, AFAS...)✓ Direct export✗ Manual re-entry~ Sometimes, at extra cost
Field service scheduling✓ Digital planning board, real-time updates✗ WhatsApp or phone calls✗ No field scheduling
SME price point, no lock-in✓ Per user, per month✗ No cost, but lost time✗ Expensive and complex
"When we get an emergency call, we create a digital work order right away. It's sent to the technician automatically. You can switch gears really fast, without any physical contact."
— Martijn Kooijman, AAprotec
Scheduling & Deployment on Location

Send the right technician to the right quay, instantly

Ship's in Rotterdam, technician's in Amsterdam — and you have no idea who's closest. In OutSmart you see it right away and forward the job in one click.

  • Digital planning board — drag jobs to technicians, visible in real time in the app
  • Forward breakdown reports instantly — push notification to the available technician
  • Asset history at hand — technician sees in the app what was done before on that vessel
  • Who's where? — see each technician's current job and location
  • App works offline — no signal issues in engine rooms or offshore locations
Digital planning board for maritime service and maintenance companies
Digital work orders and contract management for maritime companies
Work Order, Photos & Contracts

Job signed off on board — work order done. Inspection scheduled automatically.

The technician closes out the job in the app: photos, materials, signature. Inspection report sent. And the next periodic inspection is already on the calendar.

  • Work order in the app — fill it in on board, even without signal
  • Photos per job — document the condition of the installation before and after, stored per vessel
  • Customer or skipper signs off digitally — right there on the screen
  • Material registration — parts, lubricants, cables — straight into the work order
  • Automatic periodic inspections — vessel inspections get created on schedule, so you never miss one
Asset Management per Vessel

Technician knows what's on board on arrival — without calling back

Per ship or vessel, you record which installations, engines and systems are present. The technician opens the app and immediately sees the full asset history — no more calling the office.

  • Per vessel / hull number — engines, pumps, electrical installations, navigation
  • Full work order history — everything done before, findable per ship
  • Photos per asset — visual documentation of the starting condition and every intervention
  • Linked to service contracts — vessel automatically linked to the maintenance contract
  • Always up to date — every work order automatically adds to the vessel's file
Asset management per vessel for maritime maintenance companies
Time tracking per vessel for maritime maintenance
Time Tracking & Cost Follow-up

Know exactly how many hours you're spending per ship — and whether you're making money on it

Every technician clocks in on arrival and clocks out on departure. Per vessel, you see the exact hours spent — and whether that matches your quote or service contract.

  • Clock in per job — technician starts the clock on arrival, stops on departure
  • Per ship / vessel — exact hours per asset, per day, per job
  • Compare to quote — did the job take longer than planned? You see it instantly
  • Cost follow-up per service contract — back up your rates at contract renewal
  • Links to invoicing — hours are automatically collected for the invoice
Customers speak

Field service companies growing with OutSmart

★★★★★

"All doors have a unique number in OutSmart. The full history per asset is tracked, always easy to find."

Martijn Kooijman
AAprotec — asset management specialist
★★★★★

"We now simply have one system where everything comes together. That gives us control over the whole process, so we can keep growing without it turning into chaos."

Frank Meijsen
DeMo Service- en Bedrijfsdeuren
★★★★★

"Five years ago we still relied on paper files. Since working with OutSmart, that's history. Everything runs faster, error-free and fully digital."

Kimberley
Oostendorp Nederland — 5-year customer
Frequently asked questions

Everything about OutSmart for maritime service & maintenance companies

What's the best software for maritime service & maintenance companies?

The best software for maritime companies combines asset management per vessel with digital work orders, periodic inspections and instant invoicing. OutSmart is built for field service companies and offers exactly that combination — including a mobile app that works offline in engine rooms or at locations without signal.

Can I keep an asset file per ship or vessel?

Yes, that's one of the core features for maritime companies. Per vessel, you record which installations, engines and systems are present. Every work order automatically adds to the vessel's file — the technician opens the app and immediately sees what was done before, without calling the office.

Does the app also work offline — in engine rooms or at offshore locations?

Yes. OutSmart works fully offline. Technicians fill in work orders, take photos and register materials — everything syncs as soon as there's signal again. Poor connectivity at sea, below deck, or at offshore locations is never a problem.

How do I manage periodic vessel inspections and service contracts?

Through contract management in OutSmart, you set the inspection frequency per vessel. OutSmart automatically creates a work order at the right moment — you don't have to track yourself when each inspection is due. That way you never miss a periodic vessel inspection again.

Can I register material usage per vessel?

Yes. Technicians register materials and parts used directly in the work order. That data is automatically included in the invoice and links through to your accounting software (Exact, AFAS, Snelstart and more).

Is OutSmart suitable for both small ship maintenance and larger shipping companies?

OutSmart is built for SME field service companies with 3 to 80 staff. Whether you handle small yacht maintenance or service commercial vessels — the core functionality (scheduling, work orders, asset management, invoicing) works for both. You choose which modules to activate.

Can I send invoices directly from OutSmart after a job on board?

Yes. Once the work order is completed, hours and materials are automatically collected for invoicing. Export directly to Exact Online, Snelstart, AFAS, Moneybird and more. Invoices go out the moment the ship leaves the quay.

What does software for maritime maintenance companies cost?

OutSmart works on a monthly subscription per user. Start with a free 14-day trial — no credit card required. Check current pricing on the pricing page.