The digital work order: Work smarter, not harder!
Tired of lost work orders slowing you down? It’s time to leave the chaos behind. With our digital work order app, you’ll have all the information you need right at your fingertips—wherever the job takes you. Fill out work orders quickly and easily, even offline, and save valuable time.
OutSmart’s all-in-one solution for your field service connects seamlessly with digital work orders, streamlining your entire process from start to finish.
Try OutSmart for free and discover how to boost productivity, reduce errors, and delight your customers—because smarter workflows lead to better results!
Discover OutSmart's digital work orders
We have put all advantages for you in an overview to see what our digital work orders can do for you:
With our digital work order app, you’re always in the loop. A new job comes in or an existing order changes? You’ll see it instantly in the app, so you know exactly what’s expected—no guessing, no delays.
Imagine having everything you need to streamline your business processes: a digital planning board for smooth scheduling, an app that keeps your field team connected, and smart tools to digitize your admin and work schedules.
No more confusion about responsibilities. With a central, searchable system, you always have immediate insight into your entire work order administration.
A free digital work order? With OutSmart, you can try the digital work order for free and see for yourself how it helps automate and simplify your field service operations.
Everything is automated, and all your employees use the same software. This ensures that everyone keeps their administration effortlessly organized and works systematically in the same way.
Say goodbye to cabinets full of paper! With a digital work order app, you bring structure to your administration and speed up your workflows. All data is stored digitally and easily accessible, allowing your team to work more productively and save valuable time.
The planner no longer needs to inform field staff of every change in the schedule. Thanks to real-time updates, all field staff immediately see any changes to their schedule.
Whether you have a Samsung, a Nokia, an iPad, or an iPhone, OutSmart works seamlessly on both Android and iOS. This ensures that your field staff, planners, and office personnel stay connected at all times, without the need for constant phone calls.
Why start with Digital Work Orders?
In the past, managing work orders often meant dealing with piles of paper—papers that could get lost, forgotten, or sometimes barely readable due to scribbled handwriting. Many businesses faced these challenges daily, but things have changed.
Imagine a world where work orders are never misplaced or difficult to read. That's the reality with digital work orders. Gone are the days of worrying about forgotten paperwork or illegible notes. Now, with a phone or iPad in hand, you're always ready, and every order is clear and easy to track.
But the benefits don’t stop there. Digital work orders bring a level of convenience that paper simply can't match.
Automatically convert emails into work orders and speed up your workflow
With OutSmart, you’ll soon be able to easily convert every incoming email into a work order automatically. No more hassle with manual typing or miscommunication. With directly turning emails into work orders, your workflow becomes not only faster but also more efficient. This saves you time, prevents errors, and ensures seamless task organization. Thanks to this automation, you’ll stay organized and will always be prepared, without wasting unnecessary time on admin.
Ready to try it out? Get your free trial account now!
We keep innovating
A digital work order makes things a lot easier. But OutSmart goes further: we actively seek feedback from our customers about our digital work orders. Based on this input, we've expanded the app with useful features that make using our work orders even simpler:
- Attach documents to work orders
- Allow field staff to easily add photos of completed work
- Request a customer's signature directly after completing the job
- No more issues with inaccurate time tracking
- Enjoy the digital version of the trusted work order
- Use digital work orders offline as well
Seamless collaboration with your field service team
OutSmart is all about making things easier, and that starts with your field service team. Imagine this: no more chasing down your field workers for updates or wondering if they’ve got all the details they need. With OutSmart, communication is instant and effortless. You send them their work order with all the relevant info, and it's delivered right to their app. Everything they need to get the job done is right there—no more missing details or confusion.
As they move through the job, your field service worker ticks off completed tasks, snaps photos of the work, and even gets the customer's signature on the spot. Time tracking? It’s all built in, so they can log hours without skipping a beat. And when they’re done, all the info is sent back to the office in an instant. With just one click, you can send the invoice straight to the customer.
At OutSmart, we’re proud to make life easier for thousands of field workers and planners every day. But we didn’t stop there. We’ve fine-tuned our workflow software to make it all run even smoother.
Curious about our digital work orders (and all other features)?
We can talk about our digital work orders and what else OutSmart can do all day, but those who can tell you even better are our customers:
Since 2021, we have been using Outsmart at DGA Vending. It is mainly designed for companies with a field service department. We use Outsmart not only for the field service but also for our internal service. I always have good contact with the back office. Questions are answered quickly, and we can customize Outsmart to our liking. The features within Outsmart are constantly being improved and expanded. It's great to work with!
We constantly had to create work orders manually with pen and paper. Additionally, we were always busy preparing the work orders for our field service. By providing a clear digital system with many options, along with an excellent helpdesk that assists with everything, even the smallest questions, Outsmart has helped us. We no longer have to create work orders manually. They can now do it easily themselves.
We used to lose work orders now and then, which made tracking time a challenge. With the easy digital entry of work orders, it's much simpler for the technician to manage the administration. Plus, both the customer and the admin team get the work order by email, streamlining the invoicing process. Having 100% accurate work orders has definitely cut our administrative time in half.
However, the best way to be convinced of OutSmart is still by trying it out yourself. We've come up with something: you can try our digital work orders and all the other benefits that OutSmart offers for free for a month.
We'd love to hear what you think of your experience. What are you excited about, what could be better? With your help, we improve our software every day!