POWERFUL FEATURES

The most frequently used features of OutSmart

Feature-werkbonnen
 Digital work orders

The core of OutSmart: digital work orders. Say goodbye to paper work orders and switch to the digital version. No more illegible, lost, or late submissions.

Digitaal planboard feature
 Digital plan board
Easily plan work orders with our simple drag-and-drop interface and get a complete overview of your staff. Track your field personnel in real-time on the map.
 
 
Objectbeheer feature
 PlanSmart

Easily manage your field personnel with just a few clicks using PlanSmart and let it automatically generate the most optimal routes. Save time, money, and fuel costs!

We have more features that will make your work more efficient 

Documentation

QUOTES

Create customized quotes quickly with the quotes feature. Have the quote signed online and convert it directly into a work order.

INVOICES

Job completed? Send the invoice right after digitally signing the work order. You can even allow customers to pay directly through the app.

FORMS

Easily create forms that can be used as checklists or questionnaires for any job.

TEMPLATES

Do you often sent the same type of e-mails,-SMS-messages, quotes or invoices? Set up standard templates once and save time.

Inventory

CONTRACTS & SLA

Create a periodic schedule with work orders and SLAs for clear agreements that are automatically monitored and scheduled.

MATERIAL MANAGEMENT

Easily select materials for each job and add them to the work order for complete transparency for you and your customer.

WAREHOUSES

Manage (sub)warehouses and maintain real-time visibility of your inventory, including alerts for low stock levels.

RESOURCES

Always the right equipment in the right place: link employees to equipment and prevent double bookings.

Business Operations

CRM+

Manage all your customers with CRM: organize data, work orders, and notes all in one place.

REPORTING

Automatically generate personalized reports and gain insights into all aspects of your business.

PROJECT MANAGEMENT

Plan your field service, improve collaboration, and minimize risks with project management. Maintain oversight, make adjustments, and learn from previous projects for optimal results.

PROJECT MANAGEMENT

Plan your field service, improve collaboration, and minimize risks with project management. Maintain oversight, make adjustments, and learn from previous projects for optimal results.

AD-HOC PLANNING

Place non-urgent work orders on the map and have them picked up by a nearby field service employee.

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Power-ups

Want to save even more time, reduce errors, and offer your customers even better service? With our all-in-one solution for your field service, you're already on the right track. But by expanding your package with power-ups, you can fully tailor everything to your workflow. Only add the features that truly make a difference for you and further optimize your processes – so your field service runs even more smoothly and you can always provide that extra level of service. See below which power-ups you can add to your package.

Customer Management

CUSTOMER PORTAL

Offer customers a portal where they can submit requests and access installation information and outstanding invoices.

CUSTOMER SATISFACTION

Send customer satisfaction surveys and easily collect valuable feedback.

CRM+

With the CRM+ module, you expand the standard CRM functionalities and gain a single overview of your work orders, quotes, and invoices.

Customer Management

PLANSMART

Manage your field service team and let PlanSmart calculate the best route—quick, efficient, and cost-saving.

TASKS

Assign tasks, monitor progress, and keep your team focused to meet deadlines.

TIMESHEETS

Easily track worked hours, trips, and expenses with our clear timesheets.

Process Management

INTEGRATIONS

Already using an accounting or ERP system? Easily integrate it with OutSmart.

WORKFLOWS

Have your field service team fill out work orders according to a fixed workflow, ensuring you always receive the correct information.

AUTOMATIONS

Automate your work: send an email, archive the work order, and schedule a check-up in 6 months.

SUB-ADMINISTRATION

Easily manage multiple administrations centrally, ideal for entrepreneurs with multiple companies or locations.

Forms

VISUAL FORM TEMPLATES

Turn a PDF into an interactive form: upload, highlight fields, and use it instantly—quick and easy.

MAIL TO WORK ORDER

Automatically convert emails into work orders and organize tasks faster without retyping.

CERTIFICATES

Manage certificates for each employee in an organized way and keep them up-to-date and accessible in the app.

Other

INVENTORY MANAGEMENT

Keep track of your inventory, prevent shortages or overstock, and manage costs efficiently.

POWER BI

Transform data into insights and make better decisions with Power BI.

KOUDSMART

A module specifically for refrigeration: comply with regulations and manage the refrigerant balance accurately.

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