OutSmart: The complete solution for facility services
Do you work in facility services or run a cleaning company? Then you know how important it is to be flexible in adapting to changes and maintaining control over your work processes. With OutSmart, you save time and make work easier for yourself and your team.
OutSmart offers a complete solution: from digital work orders and scheduling to quotes, invoices, and time tracking. This way, you always have insight into ongoing projects, can quickly communicate with clients and colleagues, and reduce administrative burdens. Perfect for an industry where efficiency and oversight are key!
Discover the benefits of OutSmart in facility & cleaning services
OutSmart offers cleaning and facility companies numerous advantages that make work easier and more efficient. Here are some reasons why businesses in your sector choose OutSmart:
All your administration is centrally managed, giving you quick access to completed work orders, quotes, and invoices, so you never waste time searching.
Seamlessly integrate OutSmart with the software you already use, saving time on manual data transfers.
OutSmart can easily be expanded and customized to grow with your business, ensuring you always have the right tools.
Whether you're cleaning in a building without Wi-Fi or on the go, you always have access to work orders and schedules. Once you're back online, everything syncs automatically.
Efficient planning with OutSmart: The solution for cleaning companies
Facility planning is a challenge for many cleaning companies, especially when your current method no longer meets your needs. Maybe you're using Excel but hitting the limits of this tool, especially as your business grows and your orders become more complex. Or perhaps you're still using paper schedules and realize it's time for a flexible software solution that lets you adjust and expand your planning quickly.
OutSmart provides the solution to these challenges. Our user-friendly planning tool makes managing your facility processes easier and more flexible. Whether you want to schedule your team more efficiently, gain better control over your tasks, or streamline your processes—OutSmart helps you organize everything in one place. Give yourself and your team the tools you need for growth and efficiency.
Efficient work orders: go fully digital with OutSmart
Paper work orders often cause problems—they get lost, are unreadable, or incomplete. This isn’t just frustrating, but also time-consuming. With OutSmart, these issues are a thing of the past. What started as a simple work order app has evolved into a fully optimized solution tailored to the needs of the facility management and cleaning industry.
Our digital work orders are automatically assigned to the right employee, and the workflow function ensures no important fields are overlooked. Once completed, the work order is sent back to the office with a single click, ready for immediate processing. This not only speeds up your workflow but also keeps everything organized. OutSmart makes managing work orders easy, efficient, and completely digital—perfect for cleaning companies and facility service providers looking for clarity and time savings.
Integrate OutSmart with your favorite software.
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OutSmart app: Efficiency for field service workers in cleaning
The OutSmart app is the perfect solution for field service workers in the cleaning industry. With the app, they always know exactly what’s expected of them. They can easily view and complete digital work orders, and if they unexpectedly need extra materials, they have real-time insight into office inventory. Their digital schedule is always within reach, helping them plan their day efficiently.
Once a task is completed, they can quickly add photos of their work and have the client sign digitally for approval. The completed work order is instantly sent back to the office, allowing the team to immediately handle administration and invoicing. This optimizes the entire workflow—from execution to payment—so field service workers can focus on what they do best: delivering quality work.
Create professional quotes quickly and easily
For cleaning companies, responding swiftly and professionally to client requests is essential. OutSmart makes creating detailed quotes simple and efficient. With our user-friendly tool, you can generate a fully customized quote in no time, tailored to match your company’s branding.
Once the quote is ready, you can send it digitally to the client instantly. If there’s no response after a while, OutSmart automatically sends a friendly reminder. As soon as the client signs the quote, you can convert it into a work order with a single click, ready for scheduling. This way, you’re not just creating professional quotes—you’re also streamlining your entire workflow for maximum efficiency.
Convert work orders into invoices: Fast and efficient
Once a job is completed, your field service worker can easily send the finished work order back to the office. With just one click, the work order is converted into a digital invoice, ready to be sent. You can send the invoice directly from OutSmart, streamlining your administration and making the process faster and more efficient.
Using SumUp? Your customer can even pay instantly via the phone or tablet of your field worker—quick, secure, and hassle-free. This way, you not only complete the job professionally but also get paid faster.
Curious about OutSmart?
We could tell you all about what makes OutSmart so great—but our customers can do it even better:
We used to struggle with paperwork and the risks of relying on an analog planning board. OutSmart helped us by digitizing our work orders and planning. The benefits can’t be measured in money or percentages, but our processes have become much more transparent.
We lacked visibility in the planning and job sheets that were taking too long to process. With OutSmart, we still don't have complete oversight of the planning, but the processing of job sheets is much faster. We're now 30% more efficient.
Previously, creating a work order or invoice took us a lot of time and effort. Since we started using OutSmart, we work much more efficiently.
Do you have questions about using OutSmart as facility management software?
Does OutSmart sound like the ideal solution for your cleaning company? Or are you not completely convinced yet and want to learn more about how to create your cleaning schedule in OutSmart or how to efficiently manage time tracking via the app? Feel free to request a free demo.
We offer you the chance to test OutSmart for free so you can experience how the software can improve your work. If you don’t find it useful, no worries—you’re not committed to anything.
Digitalise your business processes
Curious if OutSmart is a good fit for your organisation? Request a demo right away or get in touch with us. We'd love to get to know your organisation and business processes better. This way, we can tailor our software to your company.