Timesheets

Always insight into time and costs.

With the Timesheets Power-Up you easily record how many hours your employees work and on which tasks this time is spent. The time registration is fully integrated into OutSmart and linked to work orders. Travel time, working time and additional tasks are automatically and clearly recorded.

Over 20,000 happy daily users

Paper timesheets vs. OutSmart Timesheets

Step	Without OutSmart	With OutSmart
Time registration	Paper form filled in at end of day or week from memory	Real-time clock-in/out in the app, at each job or activity
Travel time	Estimated or forgotten — a frequent source of disputes	Registered per leg automatically via the app and GPS
Overtime tracking	Manually counted and checked against contract	Automatically flagged and categorised per collective agreement
Approval workflow	Paper signed by manager, filed, sometimes lost	Digital approval in the app — technician submits, manager approves
Payroll processing	Hours typed manually into payroll system each period	Approved hours exported directly to payroll — no re-entry
Project billing	Time per project estimated or overlooked	Hours linked to jobs and contracts — billable vs non-billable split

Register time and costs

In addition to the hours that are registered via work orders, employees can also record separate hours, for example for internal tasks like tidying up the warehouse or cleaning vehicles. Everything comes together in one overview, so you can see exactly how many hours are made per day, week or month.

The module also offers the possibility to register expenses. Think of uploading a receipt for a part that was purchased on the way. In this way you gain insight not only into time, but also into costs incurred during work.

Thanks to this complete overview, companies can make better choices. Hours and costs are easy to calculate towards customers and form a reliable basis for invoicing and reports.

A practical example

A greenhouse cleaning company used Timesheets to record not only the work order hours but also the hours of their supporting office staff. These employees received a separate license to record time without having to fill in work orders. This made the administration complete, without needing extra full OutSmart licenses.

Benefits

Comprehensive time registration linked to work orders and separate tasks.
Insight into both time and costs through expense registration.
Better control over invoicing and internal efficiency.
Flexible licenses for employees who only record time.

3232784

Work orders per year

5172

Customers trust OutSmart

Years of experience

We constantly had to create work orders manually with pen and paper. By providing a clear digital system with many options, along with an excellent helpdesk that assists with everything, even the smallest questions, Outsmart has helped us.

Thomas Loos, Display4all

We used to lose work orders now and then, which made tracking time a challenge. With the easy digital entry of work orders, it's much simpler for the technician to manage the administration. Having 100% accurate work orders has definitely cut our administrative time in half.

Pascal Hanenbergh, Hanenberg Techniek

Frequently asked questions about OutSmart Timesheets

Field service timesheet software lets technicians register working hours, travel time, and overtime directly from their mobile device — at the moment it happens, not from memory at the end of the week. OutSmart Timesheets connects those hours automatically to work orders, payroll, and client invoicing.

Yes. OutSmart allows technicians to clock in and out per job, per activity, or per day — depending on how your business works. Hours are linked to the relevant work order so billable time is tracked at the job level without additional admin.

OutSmart supports configurable overtime rules and absence types aligned to your collective labour agreement or HR policy. Hours that exceed the threshold are automatically flagged as overtime in the relevant category, and absence requests (holiday, sick leave) are registered in the same system.

Yes. Technicians submit their timesheets digitally at the end of a shift or week. The manager reviews and approves within the app or web interface. All approvals are logged with timestamp, providing a complete audit trail without paperwork.

Yes. OutSmart integrates with common payroll and HR platforms. Approved timesheet hours are exported automatically in the required format, eliminating manual re-entry into payroll and reducing the risk of errors on pay slips.

Hours registered against a work order flow directly to the billing module. Billable hours, travel time, and overtime surcharges are included in the invoice automatically — so clients are billed accurately for the actual time spent, not an estimate.

Yes. OutSmart's management dashboard shows each technician's billable hours, idle time, travel hours, and overtime in real time. Managers can identify underutilised capacity or overtime trends before they become a cost or compliance problem.

Industries

Integrations