Over 20.000 happy daily users
Always know who is scheduled where
Easily plan teams on the digital scheduling board. Changes are immediately pushed to the app, keeping everyone updated and preventing miscommunication — even during urgent callouts or last-minute roster swaps.
- Drag-and-drop scheduling — assign employees and locations in seconds
- Emergency dispatches — sent directly to the right staff in the field
- Day, week, and month views — full roster overview in one screen
- App notifications — staff see schedule changes the moment they happen
- Multiple teams — manage all shifts and locations simultaneously
“Planning is continuous. OutSmart ensures all technicians are in the right place, at the right time, with the right information.”
— Frank Meijsen, DeMo Service- en Bedrijfsdeuren
Efficient registration and reporting — ready for invoicing instantly
Employees complete digital work orders and time logs on-site with photos, notes, and client signatures. Everything is immediately visible in the back office for invoicing and compliance reporting — no callbacks, no paper chasing.
- Photos, notes, and signatures — all captured in one work order
- Inspection compliance — every visit documented with timestamp and location
- Immediately visible in back office — no delays, no manual submission
- Audit-ready records — complete administrative trail per object and client
- Direct to invoicing — work orders flow straight to billing
“OutSmart is clear and user-friendly. It’s the most efficient way to communicate with your field team and quickly handle things for the customer.”
— Tom Groot, Operations Manager, VKS SchiedamAlways prepared — no inspection ever missed
Document everything per object — from key management to security system maintenance records — and automate recurring tasks. Ensure every inspection and service visit is completed, documented, and billable.
- Complete maintenance history per object — every door, system, and access point tracked
- Automatic work orders on contract dates — never miss a scheduled visit again
- SLA monitoring — track response times per client and object in real time
- Key and access management — document which technician holds what, where
- Compliance documentation — prove every obligation met, every time
“Every door has a unique number in OutSmart. The complete history per object is maintained and always retrievable.”
— Martijn Kooijman, Owner, AAprotec
Transparent for your clients — without extra work from you
The client portal gives your clients direct access to reports, work orders, and invoices. This increases transparency, builds trust, and reduces back-office workload — clients find their own answers instead of calling yours.
- Clients view reports independently — inspection results available the moment they’re submitted
- Fewer status calls — back office freed from answering “was the inspection done?”
- Invoices immediately in portal — professional, frictionless billing
- Per object or location — large clients see only their own assets
- You control access — manage who sees what, per client
“Customers appreciate how quickly we send work orders. This professional communication strengthens our relationship.”
— Frank Meijsen, DeMo Service- en Bedrijfsdeuren
