Common questions from construction and maintenance companies considering the switch to digital work orders and project software.
What is the best work order app for a construction company? +
OutSmart is a widely used work order app for construction companies, contractors and maintenance businesses. The app combines digital work orders, project planning, quotes and invoicing in one system. Field engineers work via the mobile app on phone or tablet, even offline on the job site. The back office gets real-time insight into progress, hours and material usage.
How do I digitise work orders in a construction company? +
Digital work orders completely replace paper forms. In OutSmart you create a work order from the office or from an approved quote. The field engineer receives it instantly on their phone, logs hours and materials on the job site and gets the client to sign digitally. The work order is immediately visible to the back office — no chasing or paper drop-off needed.
Can OutSmart also manage projects for larger construction jobs? +
Yes. OutSmart includes a full project management module that lets you handle change orders, multiple phases and multiple crews within one project. You compare estimated vs. actual hours, log change orders immediately and invoice per phase or at handover. Suitable for both small maintenance jobs and long-running new-build projects.
Does OutSmart work without an internet connection on the job site? +
Yes. The OutSmart app works offline. Field engineers can enter hours, materials and notes without an internet connection. As soon as connectivity is restored, the app automatically syncs with the system. This is essential for job sites in basements, tunnels or rural areas with poor signal.
Does OutSmart integrate with my accounting software? +
OutSmart integrates with more than 50 accounting systems, including Exact Online, AFAS, SnelStart, Moneybird and AccountView. Invoices and post-calculation lines flow automatically into your accounting package. This eliminates double entry and significantly speeds up the invoicing process.
How quickly can my construction company get started with OutSmart? +
Most construction companies are fully live within one to two weeks. OutSmart offers a free 14-day trial with no credit card required. After signing up you receive onboarding guidance and can create your first work order on the day of registration. For larger implementations, training and consultancy are available.
How much does work order software for a construction company cost? +
OutSmart charges a monthly subscription per user. You only pay for what you use — no hidden fees or long-term contracts. You can start with a free 14-day trial account. See current pricing on the pricing page or request a personal demo.
What is the difference between OutSmart and regular project software? +
Regular project software focuses on planning and reporting, but lacks the connection to the field. OutSmart links office and field in one system: from quote and planning at the front to work order, signature and invoice at the back. The engineer app, schedule board and back office are fully integrated — no more separate systems.
Over 20,000 happy daily users
Where is the latest work order for this project? Paper work orders get lost on the job site or arrive too late at the back office. Invoices get delayed by weeks.
How do I keep track of multiple projects at the same time? Multiple jobs running in parallel, rotating crews and urgent callouts. Without one central system, you quickly lose the overview.
Do the hours we quoted match what we actually worked? Hour overruns only surface too late. By the time you course-correct, the margin has already evaporated.
How do I quickly produce a quote that's actually accurate? Quotes in Excel or Word take too long and lead to errors in the field. Converting a quote to a work order doesn't happen automatically.
Who is available for which job tomorrow? Planning via chat groups or a whiteboard causes miscommunication. Updates reach the crew too late — or not at all.
Why does it take so long before I can send an invoice? Hours worked, materials used and change orders are collected manually. That takes days and leads to missed line items.
