KoudSmart

Always compliant with F-gas registration.

The KoudSmart Power-Up is specifically developed for companies in refrigeration and air-conditioning technology. This sector is legally obliged to accurately register the use and consumption of F-gases. With KoudSmart, you record how much refrigerant is in an installation, how much is refilled or removed, and which cylinders still have stock.

The system automatically registers the transfer of F-gases: from the cylinder to the installation and vice versa. This creates a digital logbook that fully meets legal requirements.

Over 20.000 happy daily users

Paper F-Gas logbooks vs. KoudSmart

Topic	Without OutSmart	With OutSmart
Refrigerant logging	Paper logbook filled in by hand on-site	Digital registration in the app — immediate, accurate, timestamped
Leak check records	Separate paper or PDF per system, often incomplete	Leak checks linked to the specific unit and stored automatically
F-Gas reports	Compiled manually from multiple paper sources — time-consuming	Report generated automatically from registered data
Regulatory compliance	Dependent on each engineer remembering to fill in the log	Every action logged and traceable — audit-ready at any moment
System overview	No central view — each site has its own folder	All systems, all sites, all refrigerant balances in one dashboard
Certificate checks	Manually verified before each job	F-Gas certificates linked to technician profile — alerts on expiry

Fully logged and compliant

Thanks to this digital logbook, you always have current and complete data. That makes audits or inspections much easier: with one press of a button you generate a summary report of all registrations. No more loose folders, but everything centrally and digitally available.

KoudSmart saves time, prevents errors and ensures that your organization is always compliant with the applicable law. It also gives you insight into the use of F-gases and helps in making more sustainable choices.

Practical example

An air-conditioning installer had to keep manual records of F-gases on paper, often spread across multiple log books. With KoudSmart, all changes are now automatically stored digitally in OutSmart. During an audit, this not only provided complete but also clear reports. The company saved hours of work and could confidently demonstrate that it fully met the legislation.

Benefits

Comprehensive registration of F-gases, from cylinder to installation.
Automatic digital logbook in accordance with legislation.
Easily generate reports during audits or inspections.
Less paperwork and fewer error-prone manual registrations.

3232784

Work orders per year

5172

Customers trust OutSmart

Years of experience

We constantly had to create work orders manually with pen and paper. By providing a clear digital system with many options, along with an excellent helpdesk that assists with everything, even the smallest questions, Outsmart has helped us.

Thomas Loos, Display4all

We used to lose work orders now and then, which made tracking time a challenge. With the easy digital entry of work orders, it's much simpler for the technician to manage the administration. Having 100% accurate work orders has definitely cut our administrative time in half.

Pascal Hanenbergh, Hanenberg Techniek

Frequently asked questions about KoudSmart F-Gas Registration

KoudSmart is OutSmart's digital F-Gas compliance module for refrigeration and air conditioning companies. It replaces paper logbooks with a digital system where engineers register refrigerant handling — additions, recoveries, leak checks — directly in the app per unit, and F-Gas reports are generated automatically.

KoudSmart covers the registration of refrigerant additions and removals per system, leak check intervals and results, responsible engineer and certification number, and the cumulative refrigerant balance per unit. All data required for F-Gas regulatory reporting is captured automatically.

All refrigerant handling data registered by engineers in the app is stored against the relevant system and customer. KoudSmart compiles this into a compliant F-Gas report on demand — no manual data gathering, no spreadsheet consolidation, no risk of missing entries.

Yes. F-Gas certifications are stored against each engineer's profile with expiry dates. KoudSmart sends automatic renewal alerts and can prevent unqualified engineers from being assigned to systems requiring a specific certification category.

KoudSmart is fully integrated into the OutSmart platform. Refrigerant logging happens as part of the normal job workflow — engineers complete their work order, register refrigerant data in the same app, and everything is linked to the work order, customer, and asset record automatically.

Yes. KoudSmart supports all common refrigerant types — including HFCs, HFOs, and natural refrigerants. Each system has its own refrigerant type configured, and all additions and recoveries are logged against the correct type and GWP for accurate carbon-equivalent reporting.

When a technician logs a leak detection result as positive in KoudSmart, OutSmart can automatically create a follow-up work order for repair, notify the responsible manager, and update the leak check status for that system. The entire chain — detection, notification, repair job — is documented and traceable.

Industries

Integrations