Over 20,000 daily users
Stop the calls about "has the log been updated?"
Business clients — property managers, supermarkets, hospitality venues — want proof that the installations are compliant. With the OutSmart customer portal, they can see it themselves, without you having to call back every time.
- Log status immediately visible — client or facility manager logs in and sees the current F-gas status
- Work orders and photos available — proof of execution always accessible
- Inspector or property manager downloads independently — no more emailing files
- Planning visible — client sees when the next maintenance visit is scheduled
- Fewer callbacks — your back office has more time for what matters
Breakdowns and preventive maintenance on one planning board
In refrigeration & HVAC, you always work on two rhythms: fixed maintenance rounds and unexpected breakdowns that take priority. OutSmart combines both in one schedule board — without WhatsApp chaos or duplicate systems.
- Drag-and-drop schedule board — drag a breakdown alert to the first available technician
- Installation always visible — technician immediately sees which cooling unit it concerns and the service history
- Preventive maintenance automatic — maintenance contracts automatically generate work orders on the correct date
- Real-time updates on Android and iPad — a change in the schedule reaches the technician instantly
- Back office and technician in sync — no more calls to relay who goes where
Always ready for the F-gas inspector — without searching
The logging obligation is based on CO2-equivalent (GWP × volume) — no longer on kilos. OutSmart calculates this automatically per installation and keeps track of all refrigerant records, so you can forward it instantly during an inspection.
- Digital log per cooling unit — CO2-equivalent automatically calculated after each refill
- Refrigerant administration — cylinder cards, refill registration and cylinder management per installation
- Complete service history — all work orders, photos and certificates in one place per asset
- Automatically updated — technician closes work order, log is immediately complete
- Forward during inspection in one click — no more searching for separate files
Work order always complete — even after the technician has left
No more disputes afterwards about what was carried out or which installation it involved. Technicians close the work order directly on-site, with photos, signature, and automatic asset linking.
- Asset automatically linked — technician scans the installation, work order is immediately linked to the correct cooling unit
- Photos before and after — directly linked to the installation, always retrievable
- Digital signature — client signs on screen on the spot
- Sync across all devices — Android, iPad, and PC: work order immediately available after completion
- Invoice immediately — materials and hours already filled in, ready for invoice
Finally know how much time you spend per cooling unit
Do you actually know how many hours you spend each year on a specific installation? With OutSmart, you log hours per asset — not per client, but per cooling unit. That makes post-calculation and contract renewal much more equitable.
- Check in per installation — technician starts and stops the clock per cooling unit
- Compare actual hours with contract time — quickly see where you are running at a loss
- Post-calculation per maintenance contract — substantiate your rates at renewal with hard figures
- No manual entry — time tracking is linked to the work order
- Insight per technician, per asset — see who spends the most time on which installation
